Managed Automation Migration
Custom Cabinet Manufacturer (Anonymized)
By Michael Oskola, Founder & AI Automation Architect · Engagement in progress — as of 2026
Migration in progress: moving 182 Make.com automations off a single point of failure onto a managed, monitored stack — and mapping the 3,715 automations underneath that nobody had ever counted.
What was the problem?
The client ran sales, production scheduling, invoicing, and tax on 182 Make.com automations, built by one contractor who left the company. Nobody left could see what those automations did, whether they still worked, or what would break next if one failed. Automations were already failing quietly before we started — the business just had no way to know until something downstream broke. That is the failure we see across the field-service and manufacturing businesses we work with: automation built to solve a problem in the moment, with no one left owning it, no monitoring, and no way to tell "still running" from "actually working".
How did Retailbox solve it?
We are migrating the 182 Make.com automations to a managed, monitored stack (Windmill plus native Monday.com automations) in scheduled waves, so daily operations never stop during the move. Alongside the migration we built the first full map of every automation running the business — not just the 182 in scope, but the ones layered on top in Monday.com that predated us and had never been counted. The work runs on a monitored, budget-capped retainer: a monthly transparency report and a fixed monthly hours cap, so cost does not creep as the migration continues. What we have not measured: owner-hours saved, or the dollar losses avoided by catching broken automations before they caused a bigger failure. That is real value we cannot put a number on yet, so we are not claiming one.
What were the results?
- ✓Mapped the full footprint: 3,715 automations across Monday.com, Make.com and Windmill — the first count anyone had made
- ✓Surfaced 73 flat-out broken automations and 224 more that looked "active" but were silently disconnected — all pre-existing, all previously invisible
- ✓90+ of the original 182 Make.com automations migrated so far, with zero operational outage
- ✓26,003 automation runs in one 7-day window at a 99.6% success rate — measurable because the stack is now monitored
- ✓Automation platform cost down 28.5% week-over-week
- ✓Delivery has stayed inside the contracted monthly hours cap throughout