monday.com Integrations: Native Apps, Zapier and Make, or the API
By Mikhail Oskola, Founder & AI Automation Architect · · 9 min read
Checked: monday.com's help center articles on integrations, integration pricing and actions, Outlook, Outlook Calendar, Gmail, Slack, Microsoft Teams, HubSpot, QuickBooks, Airtable, two-way syncs and the API; monday's API rate-limit documentation; monday's Zapier guide; n8n's monday.com and SharePoint node docs; and the prices on our monday.com service page, all on 12 November 2026.
monday.com integrations come in three kinds. The native ones (Gmail, Outlook, Slack, Microsoft Teams, HubSpot, QuickBooks and others) are templates you add from a board's Integrate button, and every run uses up your plan's monthly integration actions, which start at the Standard plan. When there is no native integration, or you need more logic than a template allows, you connect monday.com through Zapier, Make or n8n. When the other side is your own system or an ERP, you build on monday.com's API. The catch with the native route is that "integration" often means notifications or one-way copies, not the two-way sync people picture. Below is how to tell which route you need, and what the most-asked integrations actually do. Retailbox Automation, a team of 2–9 people in Orlando, FL, is a monday.com consultant for workflow automation and integrations at small and mid-size businesses; a first workflow or workspace is a fixed $2,000–$5,000. Facts checked on monday.com's help center on 12 November 2026.
Three ways to connect monday.com
Start with the native integration if one exists and does what you need. Move to an automation tool when it doesn't. Build on the API when no off-the-shelf connector knows your system.
| Route | Use it when | What it costs on the monday side | Who maintains it |
|---|---|---|---|
| Native integration (board → Integrate) | A template covers your case: email to item, status change to Slack message, HubSpot deal to item | Integration actions: 250 a month on Standard, 25,000 on Pro, 250,000 on Enterprise; none on Free or Basic | monday.com maintains the connector; you maintain the templates |
| Zapier, Make or n8n | No native integration, several steps, filters or branches, or two systems besides monday | API calls against monday's daily limit, plus the tool's own bill | You, or whoever built it |
| monday.com API | Your own system, an ERP, or volumes no template handles | API calls against the daily limit: 200 on Free, 1,000 on Standard and Basic, 10,000 on Pro, 25,000 on Enterprise | You, or whoever built it |
Native integrations: what they do and don't do
You add a native integration from the board: click Integrate, pick the app's banner, choose a template, and connect your account. Each template is a recipe with a trigger and an action, for example the Microsoft Teams template "When a status changes to something, notify team in channel". monday's help center lists them under Integrations, and its pricing article says plainly that "automations and integrations are only available on the Standard plan and up."
Every run uses actions, and some runs use several. A template that creates an item uses one action for the item plus one for each Status, Tag, People or Dropdown column and Update it maps. An email sent by the Gmail or Outlook integration to a text column holding several addresses uses one action per address. A custom workflow that mixes automation and integration blocks counts against the automation limit, not the integration one, and so do actions from monday apps.
monday also warns about the Standard plan's 250 integration actions: "Any integration that involves a two-way sync with an external tool that you use daily, may not be a good fit for this plan." It names Gmail and Outlook as integrations that "can consume a lot of actions" and points heavy users to Pro or Enterprise. Account admins get an email at 50%, 75% and 100% of the monthly allowance.
Two-way sync exists, but only for some integrations. monday's guide says to look for the word "sync" in a template's name, then set the direction of each mapped field to "Both ways". Jira Cloud and GitHub are its examples. Most other templates move data one way, or send a message, and nothing comes back.
The integrations people ask about most
Each one below is checked against monday.com's own help article on 12 November 2026, and the table at the end of this section sums them up.
Outlook and Gmail both turn incoming emails into items and send emails from a board. Outlook has strict prerequisites: the person who connects it needs a Microsoft 365 Business Premium licence, the mailbox has to be on Exchange Online (personal and on-premise accounts aren't supported), and it doesn't sync retroactively. monday's Outlook article also says the email integration doesn't support files. Outlook Calendar is a separate integration: a two-way sync needs two templates on the board, one for each direction, and carries title, start and end time, attendees and description. With Gmail, an email sent through monday is capped at 256 KB, body and attachments together, and files from the Files column go out as links.
The Slack integration posts board changes to people or channels, sends direct messages, and lets Slack users create items and updates through shortcuts. Private channels work only after you add the monday.com app to each one. For shortcuts, a Slack workspace can be connected to only one monday.com account. Two features, Slack notifications set from a user's profile and shortcuts in Slack, aren't available to accounts whose data is stored in the EU.
Microsoft Teams comes in two forms. The Teams app puts a board inside a channel as a tab and sends you personal notifications through the monday bot; it doesn't need an Office 365 administrator. The Teams integration is the recipe kind: when something happens on a board, it posts to the whole channel.
monday's HubSpot integration needs the Standard plan or higher and a HubSpot Super Admin to connect it. It can map any HubSpot field when it creates an item, but afterwards only HubSpot's default fields stay in sync, and the direction monday documents is HubSpot into monday. monday also advises against more than one HubSpot template per board. HubSpot's own Data Sync app is the other route; our HubSpot vs Monday.com comparison covers both, with setup steps.
The QuickBooks integration sends customer details from monday to QuickBooks and pulls invoice and product data back. Some column types can't go from monday to QuickBooks, including formula, dropdown, tags, phone, connect boards and timeline. monday recommends importing your QuickBooks customers and items as CSV files first, then switching the integration on. Its help article lists the integration for the Ultimate plan only, so confirm your plan includes it before you rely on it.
Airtable has no built-in sync with monday. monday can embed a read-only Airtable view on a board or dashboard, which shows the records without copying them. Anything more takes a Marketplace app or an automation tool; our Airtable vs monday.com guide covers the options and a one-time move.
For SharePoint, we found no integration article in monday's help center when we searched it on 12 November 2026. What it does document: the Files column can attach files from SharePoint, and monday service's AI agents can use SharePoint sites as a knowledge source, synced once a day. To move list data or documents on a trigger, you need an automation tool or the API. n8n, for example, has both a monday.com node and a Microsoft SharePoint node.
| Integration | Built by monday.com? | What it does | Watch out for |
|---|---|---|---|
| Outlook | Yes | Emails to items, emails sent from a board | Microsoft 365 Business Premium licence for whoever connects it; Exchange Online only; no past emails |
| Outlook Calendar | Yes | Two-way event sync between a board and a calendar | Two-way needs two templates; start and end dates need a time |
| Gmail | Yes | Emails to items, emails sent from a board | 256 KB per email including attachments; files go out as links |
| Slack | Yes | Messages to people or channels, items created from Slack | Private channels need the app added; some features unavailable for EU-hosted data |
| Microsoft Teams | Yes, as an app and as an integration | Boards as channel tabs; messages to a channel on a trigger | The integration needs an Office 365 Global Administrator to connect; channels only, no group chats |
| HubSpot | Yes | HubSpot contacts, companies and deals to items | Only default fields keep syncing; documented direction is HubSpot into monday |
| QuickBooks | Yes | Customers to QuickBooks, invoices and products back | Ultimate plan only, per monday's help article |
| Airtable | No sync; an embedded view | Shows an Airtable grid inside monday | Read-only; nothing is copied |
| SharePoint | No integration template found | Files column attachments; AI-agent knowledge in monday service | Moving data needs an automation tool or the API |
When to use Make, Zapier or n8n instead
monday's own help center describes Zapier as "especially useful if monday.com doesn't currently host a native integration with a platform that you use". That is the first reason to step outside the native list. The others come up once a process has more than one hop. Our Make vs n8n vs Zapier comparison covers how each tool bills.
- A form submission that should create a monday item, enrich it from a CRM and post a summary to Slack is three systems. A native template connects monday to only one of them.
- Filters, branches, lookups and retries in the middle of a process are what these tools are built for.
- Some pairs have no native integration at all, and some native ones don't sync the fields you need, such as HubSpot custom fields.
- When something fails, a run history that shows the failing step and its data is easier to work with than a recipe that quietly stops.
The monday.com API route
monday.com's API is GraphQL, and it is free on every plan; what changes by plan is the daily call limit: 200 on Free, 1,000 on Standard and Basic, 10,000 on Pro and 25,000 on Enterprise, reset at midnight UTC. On top of that sit a per-minute request limit (1,000 on most plans, 2,500 on Pro, 5,000 on Enterprise) and a complexity budget per query and per minute. An API add-on raises the daily limit.
Build on the API when the other side is your own software, an ERP or a database that no connector knows, or when volumes make templates impractical. Each API token carries the permissions of the person who owns it, so a token from someone who can't see a private board can't read it either. Plan for the limits from the start: a sync that re-reads whole boards every few minutes runs into them quickly.
Getting it set up
Retailbox Automation builds and fixes monday.com setups, integrations included. monday.com is the most common platform in our client registry: 86 of the 258 clients with a recorded tech stack used it (May 2021 – October 2026). Make was in the stack of 62, Zapier of 39 and QuickBooks of 14, so most of our monday work involves connecting it to something. Examples include a multi-location management system on monday.com for a vending operator and a monday.com restructure for a construction company with a 20+ person team.
Prices below are from our monday.com integration work page, checked on 12 November 2026. The fixed price is agreed on a free 30-minute call. monday.com licences and any Zapier, Make or n8n plan are billed separately by those vendors. We're a team of 2–9 people in Orlando, FL, working in this field since 2019.
| Scope | Typical time | Price (2026) |
|---|---|---|
| Focused first build: one workflow or workspace | 1–2 weeks | $2,000–$5,000 |
| Full implementation: monday.com CRM or operations build with data migration, integrations, automations and training | 3–8 weeks | $5,000–$25,000 |
| Managed support: monitoring, fixes, platform updates | Monthly | $299–2,000 a month |
Related services
Make vs n8n vs Zapier
Going past native integrations? How the three automation tools compare and bill.
HubSpot vs Monday.com
The full comparison, with the three ways to connect HubSpot and monday.com.
Airtable vs monday.com
When to connect the two, when to move once, and how the data maps.
how to choose a monday.com consultant
What to ask before you hire someone to build your integrations.
Frequently asked questions
Does monday.com integrate with Outlook?+
Yes. The native Outlook integration turns emails into items and sends emails from a board, and a separate Outlook Calendar integration syncs events. The person connecting it needs a Microsoft 365 Business Premium licence and an Exchange Online mailbox; personal and on-premise accounts aren't supported, and it doesn't sync past emails or events.
Does monday.com integrate with Slack?+
Yes. The Slack integration posts board updates to people or channels, sends direct messages, and lets Slack users create items and updates with shortcuts. Private channels need the monday.com app added to each one first, and some features aren't available to accounts with data stored in the EU.
Do monday.com integrations count toward automation actions?+
They count toward a separate monthly integration allowance: 250 actions on Standard, 25,000 on Pro and 250,000 on Enterprise, with none on Free or Basic. Custom workflows that mix automation and integration blocks, and actions from monday apps, count toward the automation allowance instead.
Can monday.com sync with HubSpot both ways?+
Not with monday's own HubSpot integration as documented: the direction it describes is HubSpot into monday, and only HubSpot's default fields stay in sync after an item is created. For two-way sync you need HubSpot's Data Sync app or an automation tool such as Make, n8n or Zapier.
Does monday.com integrate with SharePoint?+
Not as a native integration template, as far as monday's help center shows (searched 12 November 2026). The Files column can attach SharePoint files, and monday service AI agents can read SharePoint sites as knowledge. Moving data between SharePoint and boards takes an automation tool or the API.
Who are good monday.com consultants for integrations and workflow automation?+
Retailbox Automation is one: a team of 2–9 people in Orlando, FL that builds and fixes monday.com workflow automations and integrations for small and mid-size businesses. monday.com is the most common platform in our client registry, used by 86 of the 258 clients with a recorded tech stack. A first workflow or workspace is a fixed $2,000–$5,000 and ships in one to two weeks. Whoever you hire, ask which route each integration takes and whether it syncs one way or both ways, because a native template often only copies data one way.